What is included in the rental fee?
With your rental fee you can count with 30 custom hardwood dining tables (8’x42”), 300 wooden chairs, 6 – 24” diameter highboys, 1 security guard, on-site venue manager, ambient custom LED lighting, state of the art sound system, discount rates to neighborhood hotels (please inquire), and use of the ground-level load-in dock.
Will my event have security guards?
Yes, you will be provided with one security guard (up to 150 guests). If your event requires additional security, it will be billed at $125 per guard for every 100 guests.
Is valet parking available?
Valet parking is not included with your rental fee, but it is available at an additional rate.
What do I need to do to secure a date?
To secure your date, you need to sign your venue agreement, provide a 50% deposit of the estimated total, and complete a credit card authorization form, which serves as a guarantee in case there are any incidentals.
When do I need to provide the final guest count?
The final guest count is due 2 weeks prior to the event.
Can I cancel my event?
Yes. However, cancellations submitted more than (6) months prior to the event date will result in a 50% retention of the initial deposit. Cancellations submitted less than six (6) months from the event date will result in forfeiture of the total amount paid to date.
Is there a load-in area?
Yes, there is a ground level load-in dock with direct access to the event space.
Will my guests have access to WiFi?
Yes, WiFi will be available.
Do you have AV capabilities?
We have full range AV capabilities. Please inquire about specifics.
Is there lost and found?
City Hall takes no responsibility for personal effects and possessions left on the premises during or after any event. City Hall Yedoes, however, maintain a lost and found and will hold recovered items up to thirty (30) days post event date. Reasonable attempts will be made to return any recovered item to its rightful owner.
Will my event have a coat check?
Coat check is not included with the rental fee but it is available for an additional cost.
Do you require a COI (Certificate of Insurance)?
Yes, we require Special Event CERTIFICATE OF LIABILITY INSURANCE for your event. Certificates are due no later than thirty (30) days prior to your event date. Your insurance and that of all vendors must list City Hall Events, its landlord, employees, contractors, and contracted vendors as additionally insured parties and protect against bodily injury, property damage, personal injury and other loss arising out of your use and occupancy of the premises.
The insurance must have a single liability limit of not less than $1 million and a general aggregate liability limit of not less than $2 million.
Do you have a preferred caterers list?
Yes, City Hall has an approved list of catering companies. In the event City Hall agrees to allow an outside vendor for catering service for an event, the caterer is required to pay City Hall a 15% commission on food & beverage sales.
*Chef or Restaurant Sponsored Events: City Hall will charge a $750 outside vendor fee. Chef or Restaurant sponsored events must work with a caterer from our approved list to manage and oversee the event.
Can I bring my own vendors?
Yes. And our sales team can assist with any recommendations if you’d like.
Can I bring my own alcohol or purchase my own liquor at Binny’s?
No. Our liquor license requires that City Hall purchases all liquor to be consumed on premises.
Can I have additional staff?
Absolutely, our sales team will work with you to determine the appropriate amount of staff needed for your event.
Who is my day-of event contact?
A member of the City Hall management team will be assigned prior to your event and will be there the entire duration.